Commercial workspace design for offices in the 21st Century is about much more than simply making offices aesthetically pleasing. Modern office designs need to incorporate workplace technology and audio/video integrations into office spaces in order to meet the challenges that today’s office professionals face.
Challenges Businesses Often Face with Meeting Rooms and Workplace Technology
Businesses, and their employees, need to stay efficient and even the smallest inefficiencies can have a big impact on productivity and efficiency. Approximately 11 million meetings occur in commercial board rooms and meeting rooms each day, and the average business professional attends 61.8 meetings per month. That is a lot of time spent in meetings. When those meetings don’t go as planned or are unproductive, this costs the business money.
It is averaged that business professionals lose 31 hours per month due to unproductive meetings. Lack of preparation is the main cause of unproductive meetings, though integrating workplace technology can help.
A few of the challenges that businesses face that can be addressed by workplace technology include:
- Meetings are based too much on narration by a meeting leader, with no visual examples to keep attention and engagement from employees.
- Finding, reserving, and scheduling the use of an open meeting space for a date and time.
- Issues with conference calling, getting all parties involved through phone, web or video meetings.
- Connectivity issues – e.g. you brought your computer to the presentation, but the big screen doesn’t have HDMI connectivity.
How Commercial Workplace Technology for Meeting Rooms can Make Meetings More Productive
Crestron Meeting Room Availability Hallway Signs | Source: crestron.com
Imagine your meeting being scheduled directly from your phone or tablet. You choose the meeting space from a list of open availabilities, schedule the time and date of the meeting, and invites to the meeting are sent. Sure this can be achieved by other systems, but imagine a room availability sign lighting up in red to alert others in the office that this room is now scheduled for use.
This is one of the many features that commercial workplace technology integrators like Creative Sound and Integration can install in your office, but is not the only option.
Imagine room Crestron room scheduling touch screens – which make a great option for fitness rooms and gyms – that not only act allow multiple employees to check calendar dates and schedules right on the wall of the meeting room. These touch screens directly connect to Microsoft Exchange, Office 365, and G Suite software to invite attendees, manage occupancy, and allow for changes to be made quickly and effectively.
Connectivity of Laptops, Tablets, Phones and Devices in Meetings
We have all encountered connectivity problems in meetings before, and they can kill the efficient flow of a meeting quickly. Imagine you are in the middle of a meeting and a managing director asks to see a chart, file, mock-up, or example that you don’t have easy access to. The file is not on the computer you are using to broadcast to the rest of the attendees, but you do have it on your iPhone.
With an audio/video integration solution created by Creative Sound and Integration, you can simply switch to your phone, connect to the viewing screen via wi-fi, and broadcast the needed media from your phone to the entire conference.
Meeting Room Commercial Lighting Solutions
“Beth, can you hit the lights for us?” Did you really pull a salaried employee into this meeting just to turn the lights on and off, or dim lights according to your presentation? What if you could sync the lighting to your presentation, easily change lighting based of a desired mood, give more light when employees need to take notes, or bring the room to total darkness.
With commercial lighting room solutions for meeting room integration, you can have complete control over the lighting in your meeting. You can even bring the meeting to almost total darkness – and discourage anyone from working on other work, bringing their full attention to the presentation at hand. This is just one of the many ways where you can have greater control over the productivity of your employees and efficiency of your meetings.
Audio Video Conference Room Integration | Source: crestron.com
Crestron Workplace Technology: Commercial Audio Video Integration for Offices
Creative Sound and Integration is an integration partner with Crestron Electronics, the leader in innovative workplace technology solutions. We utilize Crestron products in many of our commercial conference room design projects for their ease of use, 24/7 support, and efficiency. Crestron commercial office technology products offer:
- Integrated Room Control – No Programming Cloud A/V Management Solution
- Audio / Video Integration
- Video Conferencing
- Networking
- Lighting Control
Commercial Meeting Room and Office Design | Source: crestron.com
What Commercial Spaces can benefit from Automation and
Integration Solutions?
Commercial automation and integration systems allow you to think outside of the box, and implement innovative solutions in your commercial spaces. Meeting rooms aren’t the only spaces that can benefit from these workplace technology solutions, Creative Sound and Integration has worked on commercial meeting room design projects for a number of spaces including:
- Fitness Rooms
- Commercial Conference Rooms
- Commercial Board Rooms
- Retrofitting Conference Rooms (we can upgrade your existing conference room to include A/V, climate, lighting and security automation)
- Common Areas
- Waiting Rooms
- Front Desk Areas
- Cafeteria and Dining Areas
- Security Offices
- And More…
Commercial A/V Automation Integrators in Phoenix, AZ
The extent of what we can do is only limited by your creativity. We love to work with business owners and management teams that see creative opportunities and ideas for commercial spaces and office design.
Not sure what you need, but know your conference and meeting rooms need to be upgraded? Call Creative Sound & Integration today and see our past projects for inspiration, or let one of our professional integrators show you what is possible with the latest commercial workplace technology from Crestron and the top commercial automation product manufacturers.
